What is it? Data planning, collection, and analysis culminate into final evaluation reports that describe the what, how, and why it matters (so what?) to respective audiences. A final evaluation report is a written document that presents the findings, conclusions, lessons learned, and recommendations from a particular evaluation. These recommendations may be used for making ongoing improvements and decision-making for current projects or for future projects or programs. It is important to note that in the field of monitoring and evaluation, the term final refers to a particular time-bound element or for a specific activity.

Reports are only one of many communication methods, such as publications or conference presentations, to present evaluation results. As with any communication piece, the audience and function will most often dictate the format. Strong reports usually include:

• Title page
• Executive summary
• Intended use and users
• Program description
• Focus of Evaluation
• Data sources and methodology
• Results (analysis), conclusions, and interpretation — this includes lessons learned and recommendations
• Dissemination Plan

It is also important that data be presented with ineffective visuals, such as charts and figures, and that tools, such as a table of contents, an acronym list, references, and resources, clearly guide the reader through the report. Concepts such as utility, feasibility, accuracy, and propriety should also be addressed in reports.

Communicating evaluation results is important in order to facilitate growth, build support, and instill accountability. Our consultants can help you develop a solid final report that captures and accurately describes each element of the program and evaluation. We can also set up reporting optimization structures for ongoing monitoring and evaluation activities.

How can we help you?

• Identify the types of data that need to be reported
• Identify in what format data needs to be presented
• Determine the systematic approach and focus for reporting data
• Develop a report prototype
• Write the analysis and/or technical aspects of the report
• Identify through statistical analysis or qualitative analysis the patterns in data and insights relevant to program improvement
• Develop solid recommendations for improvement
• Set up evaluation report format with report optimization in mind